Event Information

Registration

Registrations Open

Registration for the ACCV 2018 is now available online. Simply follow the link below to our registration site and follow the prompts.

Early Bird registrations close on 1st November 2018

ACCV 2018 t-shirts will be limited to the first 500 full delegate registrations, register now!

Invitation Letters

Invitation letters are available to all registered ACCV 2018 attendees who have paid for their registration in full. To request a copy of your invitation letter please email your request (with your registration reference/ID number) to: encanta@encanta.com.au

Registration Rates

All prices are in Australian dollars and are inclusive of GST.

Please be aware that early bird registrations must be booked AND paid for by the early bird closing date to take advantage of the discounted rates. After this date all unpaid registrations will be charges at the standard registration rate.

Payment via credit card on the online registration site is the preferred method of payment. Online payments can be made with either Visa, MasterCard or AMEX only.

Registration Type	Early Bird Fees (closes 1st Nov)	Standard Fees
Full Delegate	$1,100.00	$1,265.00
Standard Student Delegate	$715.00	$715.00
Standard Day Delegate	$550.00	$550.00
Pre-Conference Workshops Only	$330.00	$330.00

Registration Entitlements

Entitlements	Full Delegate	Standard Student Delegate	Pre-Conference Workshops Only	Standard Day Delegate
Access to pre-Conference workshops
Access to Conference sessions				(**)
Access to Welcome Reception	(*)	(*)
Access to Gala Dinner	(*)	(*)
Pocket Program
Delegate tote bag

* = if nominated prior to attending
** = on the day nominated

Terms & Conditions

Cancellations

All cancellations and amendments must be sent in writing via email to the Conference Secretariat – Encanta Event Management.

Cancellations received up to and including 5.00pm AEST Friday 1 June 2018 will receive a full refund, less a $150.00 administration fee.

Cancellations received between Friday 1 June 2018 & Thursday 2 August 2018 will receive a 50% refund less $150.00 administration fee.

No refunds will be given for cancellations received after Thursday 2 August 2018.

As an alternative to cancellation, your registration may be transferred to a colleague.

Cancellations will not be accepted due to failure to obtain a visa.

Conditions

ACCV 2018 and Encanta Event Management reserves the right to deny entry and/or terminate the registration of any person who demonstrates behaviour that is deemed to be inappropriate and/or a risk to others.

Registration received by Encanta Event Management will not be considered as confirmed unless payment has been received and processed. Non-payment or non-attendance will be taken as a cancellation on the day of the event and will incur a 100% cancellation fee.

Disclaimer

All details are correct at the time of publication. The Organising Committee reserves the right to change the program and social functions at any time without notice.

Opinions expressed by authors in their abstracts and during their presentations are personal and do not necessarily reflect the opinions of the Organising Committee.

Insurance

Registration fees do not include insurance of any kind. Participants are advised to take out personal insurance, including cover for travel, accommodation and personal possessions. Neither the ACCV 2018 local organising committee or Encanta Event Management covers individuals against the cancellations of bookings for any reason including cancellation or postponement of the Conference or for theft or damage to belongings.

Liability

The ACCV 2018 local organising committee nor Encanta Event Management accept any responsibility for any financial or other losses incurred by delegates in the course of the event. Nor will the ACCV 2018 local organising committee or Encanta Event Management take responsibility for injury or damage to persons or property occurring during the Conference or associated activities.

Insurance is the responsibility of the individual delegate.

Photography

While attending the conference you may be photographed. By registering for the Conference, you agree to these photographs being used for promotional purposes.

Privacy

During the process of registrations Encanta Event Management will gather and record personal information necessary for your attendance. All personal information is gathered, stored and disseminated in accordance with the National Privacy Principles.

Accommodation

As part of your delegate registration for ACCV 2018 you have access to exclusive accommodation rates at a selection of surrounding hotels and serviced apartments. Delegates are guaranteed the best room rates available at these properties if your accommodation is booked during the registration process.

Accommodation can be booked through the online registration portal, via the link below.

Room rates shown are per night, are in Australian dollars and are inclusive of GST.

Student Accommodation

Payment of Booking

When booking online full payment of your accommodation booking must be made by VISA, MasterCard or AMEX.

Cancellation of Booking

Hotel guests will be subject to the cancellation policy of their nominated hotel. Please refer to the cancellation policy outlined for your preferred property during the booking process.

Deadlines

We encourage delegates to book accommodation well in advance as hotels impose strict release dates for block accommodation bookings, all rooms are released 30 days prior to the Conference and therefore accommodation bookings requested after Wednesday, 31st October 2018 will need to be secured by delegates through the hotels directly.

Deposit

Your credit card is required to secure your accommodation reservation. This will then be forwarded onto the hotel to guarantee your booking. You will be required to pay your accommodation in full upon check out. Please note bookings that have not provided a credit card to guarantee your payment by Tuesday 30 October 2018 will be cancelled. Delegates are required to settle their own accounts including incidentals upon check out.

Bookings

If you have already registered for the Conference and require assistance with accommodation, please email encanta@encanta.com.au  with the following details and we can arrange this on your behalf:

• Check in and check out dates
• Hotel preference
• Room preference
• Card holder name, number, expiry date and CCV

Perth

With plenty of inspirational spaces, exceptional natural beauty and incredible diversity, Western Australia provides the spaces to connect and a fresh perspective on business events.

Basking in the warmth of a Mediterranean climate Perth is a city buzzing with a new energy reinvigorating visitors with its sophisticated style, cleanliness, clear blue skies and pristine coastline, yet the relaxed lifestyle and friendly vibe remain.

Safe and secure, Perth offers all the benefits of a large metropolitan city with an excellent range of affordable and inspirational Conference and event venue options, quality accommodation, and shopping, dining and leisure activities. The city’s convention professionals take a coordinated ‘team’ approach to ensure that business events are staged with outstanding success.

Getting Here

No matter where you are in the world, Perth and Western Australia are closer than you think.

Sixteen international airlines operate scheduled services to and from Perth, bringing the world to Western Australia. Accessibility, especially to our near-neighbours in South East Asia, has been accentuated by new and more frequent air services linking the city to national and international destinations.

Cathay Pacific, Singapore Airlines, Malaysia Airlines, Thai Airways, Garuda Indonesia and Royal Brunei Airlines offer good frequencies on the latest jet aircraft. The flying time from Singapore is less than five hours, and Jakarta is just four hours away. From India, swift and convenient access is available through Singapore, Kuala Lumpur or Bangkok.

Perth is also Europe’s gateway to Australia, with one stop connections through Asia and the Middle East providing stress free long-haul travel.

The Middle East has good access through double daily Emirates services to Perth from Dubai, South African Airways provides a daily service to Perth, and New Zealand is connected via direct services from Auckland to Perth. Flying time from Auckland is 7hrs 10mins.

Across Australia, Qantas and Virgin continue to offer an extensive route network between the major and secondary cities, complemented by low cost carriers Jetstar and Tiger Airlines.

Perth Airport is a modern facility approximately half an hour away from the centre of Perth. The international and domestic terminals are easily accessible by car, taxi and bus. Further information regarding both international and domestic airlines that fly into Perth can be found at www.perthairport.com.au.

So sit back and relax. Perth is nearer than you think.

Getting Around Perth

Getting around Perth is a breeze with meetings infrastructure and hotels located in close proximity to Perth’s retail, cultural and entertainment precincts.

Taxis are usually plentiful in Perth with dedicated ranks available at major shopping hubs, and at nightspots during the busiest times. A cab fare from the domestic airport terminal to Perth CBD is around $32, and from the international terminal $40.

Our cab and bus drivers are a friendly bunch, too, and like the chance to welcome visitors to the city. Buses In the city, a Free Transit Zone (FTZ) allows free travel on all buses and trains at all times. In addition to Perth’s regular commuter buses which are free in the FTZ, Transperth’s CAT buses offer a fast, free and convenient means of travelling to points of interest in and around the Perth CBD. These free services link the Perth Convention and Exhibition Centre with most major Perth city hotels.

Ferries

The main ferry terminal in Perth is at Barrack Street Jetty. Ferries travel to and from Fremantle, Rottnest and South Perth, and the Barrack Street Jetty is the departure point for Swan Valley wine and river cruises.

Transperth operates a ferry service between Barrack Street Jetty and Mends Street in South Perth, convenient for visiting Perth Zoo and the many excellent restaurants and cafés on offer in South Perth.

Catching the ferry to Fremantle is a great way to kick back and enjoy the sights as you cruise past Perth’s luxury riverside homes. Ferry charters are also available for private functions.

Trains

Perth central train station is located in the heart of the city on Wellington Street and connects Forrest Chase, a major shopping hub just a short distance from most leading hotels and venues, the Perth cultural precinct, and the Northbridge entertainment area. Modern trains link Perth’s suburbs, including hubs at Midland, Joondalup, Fremantle, Armadale and Mandurah.

For Conference delegates, frequent services allow fast access to regional shopping centres, Perth’s not-to-be-missed beaches, the café culture of historic Fremantle, and the water playground at Mandurah.

For adventure lovers who wish to explore further afield, the Prospector train links Perth and the gold mining town of Kalgoorlie with a daily service (twice a day on Monday and Friday). The 655km journey takes 6hrs 45mins.

Currency

The currency of Australia is the Australian Dollar. All prices quoted in this brochure are in Australian Dollars (AUD) and include GST. To check the current exchange rate visit www.xe.com. Credit cards are accepted virtually everywhere and Traveler’s Cheques are also widely accepted. International airports and major hotels provide money-changing facilities.

Visas

All international delegates, apart from New Zealand citizens, must obtain a Visa or Electronic Travel Authority (ETA) before travelling to Australia. Please ensure you organise your documentation well in advance of travel.

If you are attending the Conference from overseas please download the Business Factsheet document which identifies the appropriate visa option, while the visa application requirements handout identifies the appropriate visa application process.

Australia’s Electronic Travel Authority (ETA) is an electronically-stored authority for travel to Australia for a short-term tourist or business entry. ETAs are issued within seconds of being requested through computer links between the Australian Immigration Department, travel agents, airlines and specialist service providers around the world. Over 30 countries around the world have access to the free ETA system.

Meeting delegates from non-ETA countries will need to obtain a Business (short stay) visa, even if some tourism activities are planned for part of the stay in Australia. It is called a 456 visa if it is issued as a label into a passport. Alternatively, you may wish to use the Visa Finder to help determine which visa you require.

Participants, attendees and speakers that will not be working, performing or otherwise be paid to contribute at the event:

• Visitor (subclass 600)(Business stream) visa.  For more information see: homeaffairs.gov.au/Trav/Visa-1/600-
• Electronic Travel Authority – ETA (subclass 601).  For more information see: homeaffairs.gov.au/Trav/Visa-1/601-
• eVisitor (subclass 651)(Business Stream) visa.  For more information see: homeaffairs.gov.au/Trav/Visa-1/651-

Attendees, speakers and exhibitors that will be working, performing or otherwise be paid to contribute at the event may be eligible for the following visa options:

• Temporary Activity (subclass 408)(Invited Participant) visa.  For more information see: homeaffairs.gov.au/Trav/Visa-1/408- and homeaffairs.gov.au/Trav/Visa-1/408-?modal=/Visas/supporting/Pages/408/Invited-participant-in-an-event
  Please note that the letter of support from an Australian organisation is a legislative requirement for the Temporary Activity (subclass 408)(Invited Participant) visa
• Temporary Work (subclass 400)(Short Stay Specialist) visa.  For more information see: homeaffairs.gov.au/Trav/Visa-1/400-

Details are available from your local Australian Embassy/Consulate or visit the Australian Department of Immigration website www.immi.gov.au for more information.

Customs

Delegates carrying commercial goods or samples may need to obtain permits for their goods depending on the nature of the goods, regardless of value. Quarantine and wildlife regulations and other restrictions may also apply to certain goods. All travellers must declare amounts of $10,000 or more in foreign or Australian currency (notes and coins) you take into or out of Australia. For more information visit www.customs.gov.au.

Time

Perth is 8 hours ahead of Greenwich Mean Time.

Electricity

Australian electricity supply is 240V, 50Hz. The connection for appliances is a flat 3-pin plug.

Discover Western Australia

Experience Perth

Whether you’re looking for adventure, somewhere to relax or you want to get back to nature, you don’t have to venture far from the heart of Perth’s CBD to find a wide range of leisure activities on hand.

Wander around the city’s attractions like the Perth Mint and Swan Bell Tower, browse the city’s shopping malls and the trendy King Street strip or enjoy a cruise on the river stopping by Perth Zoo along the way. If swimming, surfing, snorkelling or just lounging at a beachside café is more your style the white sands of the famed Sunset Coast are just 20 minutes west of the city. Golfers will be spellbound by the variety of lush courses surprisingly close to the city centre, and encounters with kangaroos and emus make for a memorable 18 holes. Catch a train, join a cruise or drive to the nearby colourful working port of Fremantle. Enjoy the carnival atmosphere of street performers outside the markets, delight in the buzz of activity along the “Cappuccino Strip” or enjoy the fresh seafood at Fishing Boat Harbour.

Less than 50 minutes south of Perth, the protected waterways, beaches and excellent boating and fishing activities of Mandurah are a day-tripper’s delight. The beautiful facilities of the Mandurah Ocean Marina and the Mandurah Performing Arts Centre.

For an island experience, board a ferry to Rottnest, just 25 minutes off the coast. Enjoy the laid-back beachside holiday atmosphere, quiet coves and crystal clear waters. Or discover the Swan Valley, Western Australia’s oldest wine growing region just 30 minutes east of the city. An endless choice of wineries, micro breweries, stylish restaurants, quaint cafés and art and craft galleries await to satisfy your palate and your palette.

www.experienceperth.com

General Information

Access

The Perth Convention and Exhibition Centre is a wheelchair accessible venue with lifts and amenities.

First Aid

If you require first aid contact any of the Convention Centre staff or the registration desk for assistance.

Public Transport and Parking

Airport to city shuttle services
Bus shuttle services are available from Perth airport to the city. A one-way trip from the domestic terminal costs $11 per person and from the international terminal costs $13 per person.

Taxis

Taxi ranks are located outside both terminals, and commissionaires are available to assist you during peak movement periods. As a general guide, the following fees apply for taxis travelling from:

Domestic terminal to CBD: $29
International terminal to CBD: $36

Parking

Parking within the Perth Convention and Exhibition Centre car park is open to the public and spaces are limited by 7.30am.

If you do not wish to pre-book parking, all day parking up to 6pm for a maximum of 10 hours is available from $25.40 per day (subject to change without notice). If pre-booked parking tickets have not been ordered, we encourage delegates to arrive early each day of the meeting to avoid any potential parking problems that may be encountered.

Communication

All communication with registered delegates will be by email wherever an email address is provided. If you register and do not receive a confirmation either by email within five working days please contact the Secretariat Encanta Event Management by phone on +61 8 9389 1488 or email: encanta@encanta.com.au.

Insurance

Registration fees do not include insurance of any kind. It is strongly recommended that all delegates take out their own travel and medical insurance prior to coming to the meeting. The policy should include loss of fees/ deposit through cancellation of your participation in the meeting, or through cancellation of the meeting itself, loss of airfares for any reason, medical expenses, loss or damage to personal property, additional expenses and repatriation should travel arrangements have to be altered. Neither the meeting secretariat nor the organising committee will take any responsibility for any participant failing to insure. Please speak to your travel agent or airline in regard to this matter.

Meals

Please advise the Conference secretariat either via the registration form or in writing should you wish for them to make alternative arrangements on your behalf.

Please Note: dietary requirements received less than 72 hours prior to the event cannot be guaranteed.

An additional fee and additional notice periods are incurred for kosher meals.

Photographs

Please be advised that a Conference photographer will be photographing Conference gatherings and sessions. People who do not wish to be photographed or have photos published should complete the photo disclaimer at the registration desk.

Child Care

Please note that no official arrangements have been made for child care during the Conference. We suggest you check with your accommodation provider who may be able to assist you further with babysitting services during your stay.

Climate

Summer in Perth is hot and dry with very little rainfall. Average temperatures range from 17.5 - 30°C (63.5 - 86°F). In the afternoons a sea breeze called the ‘Fremantle Doctor’ provides some relief from the heat.

Indemnity

In the event of industrial disruption or other unforeseen circumstances ACCV 2018, the Conference Organising Committee and EECW Pty Ltd accept no responsibility for loss of monies incurred by delay or cancellation.

Internet

Complimentary wireless internet access is available to Conference delegates throughout the Perth Convention and Exhibition Centre, to access this you will need to connect to the PCEC wireless Ethernet connection. Please see staff at the registration desk for further information.

Car Rental

Budget: 13 27 27
Hertz: 13 30 39
Avis: 13 63 33

Smoking Policy

The West Australian Government imposes a strict no smoking policy in venues, restaurants, bars and shopping centres in Perth.

FAQ

Coming soon.